Accounts Payable Coordinator

Responsibilities:

• Reviewing, sorting, organizing and matching invoices for payment
• Obtaining and monitoring Invoices (includes submitted invoices in inbox, pulling from online accounts, Pagero invoices and all other sources of invoices)
• Processing A/P invoices/credit notes on a timely manner
• Checking for accuracy, completeness/accuracy of supporting documents and securing approval of all A/P entries
• Processing A/P invoices by manually entering coding or by matching invoices to purchase orders
• Differences between the purchase order and the invoice are flagged, researched and resolved prior to entry.
• Working in Employee Expense System (Concur) to review expense reports compliance and upload into accounting system

Payment Runs

• Running weekly CAD/USD Cheque Run
• Printing cheques, obtaining signatures, and releasing cheques for payment
• “Positive Pay” bank transmissions upload
• Setting up CAD/USD wire and ACH/ETF payments
• Initiating ACH/Wire payment in the bank
• Ensuring vendors/suppliers are paid within established time limits including maintenance of priority payment schedules.
• Mailing payments to the address of record. Some payments may involve special handling rush processing, such as overnight shipments or picked up in person
• Managing payment based on approved cash forecast/weekly payment budget amount

Vendor Management

• Responding to supplier and/or purchaser concerns in a timely and courteous manner.
• Verifying vendor accounts by reconciling monthly statements and related transactions.  Implementing action as required to complete the reconciliation.
• Processing vendor request for new set-up or amendments.  Ensuring complete and accurate back up for ticket submission

Reconciliation and Reporting

• Reconciling and reporting account discrepancies by investigating documentation; implementing required corrections, preparing and entering adjustments as necessary
• Missing, duplicate and long outstanding cheques (stale dated) and vendor invoices need to be investigated, and necessary adjustments made.
• Received not invoiced analysis and processing
• Reviewing duplicate payments and conduction proper action as required

Other duties as assigned including participation in internal and external audits.

• Month end duties and Ad hoc projects as required
• Internal and external audits
• Update job knowledge by participating in educational opportunities

Special Skills Required:

• Extensive knowledge and training in Accounts Payable. 
• Need a good understanding and must keep current on accounting practices.
• Strong customer service and communication skills.
• Strong organizational skills, ability to manage multiple projects simultaneously with interruptions and without sacrificing accuracy and attention to detail.
• Experience with computerized accounting systems and other programs, including word processing and spreadsheets, preferably Windows.
• Understanding and respect for confidential information.
• IFS ERP knowledge is an asset.

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WHAT MATTR OFFERS

•    At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy 
•    We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs 
•    Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!
•    Participation in service milestone awards and recognition opportunities 
•    Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)
•    Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs
•    Commitment to providing a diverse, inclusive and accessible workplace environment  
•    We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities
•    Company events, social gatherings and team building activities that promote fun!
•    We’re working to create a better world. Join us!

Mattr delivers advanced material technologies and complex manufacturing expertise through brands offering engineered products, technology and solutions to support infrastructure projects & markets world-wide. Mattr brands: Shawflex, DSG-Canusa, Flexpipe and Xerxes.

At Mattr, we have built a true team environment where all employees are empowered to contribute to the success of the company. We want you to join our team!