Accounts Payable Coordinator 3-month contract

Summary

Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator plays a critical role in ensuring accurate, timely, and compliant processing of accounts payable activities for the Composite Technologies Division. This role directly supports vendor relationships, cash flow management, and financial integrity by executing end‑to‑end invoice and payment processes in accordance with established policies and procedures. The position is primarily remote, with weekly visits to the site office required; reliable transportation is necessary.

Hourly Wage: $23/hr-$28/hr

Responsibilities

• Process accounts payable invoices and employee expense reports accurately and on time, including reviewing, sorting, organizing, and matching invoices to purchase orders or manually entering coding as required.
• Identify, research, and resolve discrepancies between purchase orders and invoices prior to posting, ensuring completeness and proper approvals of all A/P entries.
• Obtain and monitor invoices from multiple sources, including inbox submissions, online vendor portals, and electronic invoicing platforms, and process invoices and credit notes in a timely manner.
• Execute payment activities including weekly CAD/USD cheque runs, printing and releasing cheques, setting up and initiating ACH, EFT, and wire payments, and uploading Positive Pay bank transmissions.
• Investigate missing, duplicate, stale‑dated cheques and long‑outstanding vendor invoices, making required adjustments and completing received‑not‑invoiced analysis.
• Reconcile vendor accounts and monthly statements, investigate account discrepancies, prepare and enter necessary adjustments, and complete required reporting.
• Manage vendor setup and amendment requests, ensuring complete and accurate documentation, and respond to supplier and internal stakeholder inquiries in a timely and professional manner.
• Support cash management by administering payments in line with approved cash forecasts and weekly payment budgets.
• Participate in month‑end activities, internal and external audits, ad hoc projects, and continuous improvement of the accounts payable function.
• Comply with all health, safety, and environmental responsibilities and contribute to a safe work environment.

Qualifications

• Experience: Minimum of 3–5 years of accounts payable experience; less than one year may be considered as preferred experience in certain contexts.
• Education & Training: Special certification or training beyond formal education related to accounting or accounts payable.
• Technical Skills: Extensive knowledge of accounts payable processes, experience with computerized accounting systems, and proficiency with spreadsheets and word processing software in a Windows environment. Knowledge of IFS ERP is considered an asset.
• Core Competencies: Strong attention to detail and data entry accuracy, excellent organizational skills, ability to manage multiple priorities with frequent interruptions, and strong customer service and communication skills.
• Professional Judgment: Ability to investigate, analyze, and resolve data integrity issues while maintaining confidentiality and adherence to documented procedures.

Benefits in Joining Mattr

Why Join Mattr?

• Competitive wages with paid overtime and incentive bonus plans
• Safety boot allowance, PPE, and full safety training provided
• Flexible health, dental & vision benefits with Health Spending Account (HSA)
• Employer-paid Life, AD&D, and Disability insurance
• 24/7 Employee & Family Assistance Program (EFAP)
• Wellness, mental health, and resilience programs
• Discounts through Perkopolis & GoodLife Fitness
• Year-round permanent work at one location plus staff social events

#IND1

Xerxes, a division of Mattr is the largest manufacturer of underground fiberglass storage tanks in the world. With nearly 40 years of direct industry expertise, we are recognized as both a leading innovator and a trusted brand. We are always looking to add great people to the Mattr family, people whose skills and goals match our mission and values. If you are looking for an opportunity to work in a dynamic team environment where integrity and passion drives operational excellence, Mattr is for you!

Applications will be accepted until the position is filled. We thank all applicants for their interest, but only those selected for an interview will be contacted. All recruiting activities are managed via our applicant tracking system. Please apply online to be considered for this opportunity.